According to Medicare when we send refund to Medicare we need to follow the below instructions.
1) Medicare (Novitas Solutions, Inc.) identifies the overpayment and sends a demand
letter to the provider, thus soliciting the provider to send check for
repayment. A copy of the demand letter should be sent in with the check.
There is no form involved with demanded debt.
2) The Provider identifies the overpayment and voluntarily sends a check to Novitas Solutions, Inc. These voluntary/unsolicited check payments should be accompanied by the return of monies form.
The following provides additional detail information for sending a check for solicited repayments and sending a check along with the return of monies form for voluntary repayments:
1) When sending a check to satisfy demanded (i.e. solicited) over
A check can be mailed to Medicare. A complete copy of the demand letter should accompany the check so funds can be readily identified and applied. Please do not include an overpayment appeal request along with your check. All Appeal requests must be sent to the appropriate Appeal address. If the check is received after the 30 day time frame and interest is assessed, funds will be applied to interest first leaving a principal balance due open on the debt. Note that when sending in payment to Medicare in response to a demand letter, there is no form that you need to complete, and instead we ask that you include a copy of your demand letter/demand letter attachment when sending a check. If you are unable to send in a copy of your demand letter/attachment due to your checks being printed at a different location, please indicate in the memo area of your check the demand letter “letter number” which is found at the right hand upper corner of your demand letter.
2) When voluntarily (i.e. unsolicited) sending a check to repay a Medicare Overpayment.
If you would like to voluntarily return an overpayment to Medicare prior to a demand letter being issued, you can repay the debt by sending a check to Medicare. This option is best used for returning full claim paid amounts vs. partial claim paid amounts. For partial claim paid amount situations, it is recommended that you follow the appeals process, so that a demand letter for the correct amount can be issued to you. If you choose to return funds voluntarily, your check should be accompanied by the Return of Monies Form. For Part B, the Return of Monies Form is 8322. Note that these forms should not be used when returning demanded overpayments. When sending a voluntary overpayment to Medicare, the Return of Monies Form should be completed in its entirety noting all claims involved to ensure accurate claim history adjusting and posting of funds. The form and additional direction are available at novitas-solutions.com by reviewing the Medicare A/B Reference Manual, Chapter 24, Section 24.2.c.
NOTE: If Medicare Secondary Payment is involved, please be sure to enclose the other insurers Explanation of Benefits (EOB).
payments in response to a Novitas Solutions Inc. demand letter.
Reference from Novitas-soultion.com
1) Medicare (Novitas Solutions, Inc.) identifies the overpayment and sends a demand
letter to the provider, thus soliciting the provider to send check for
repayment. A copy of the demand letter should be sent in with the check.
There is no form involved with demanded debt.2) The Provider identifies the overpayment and voluntarily sends a check to Novitas Solutions, Inc. These voluntary/unsolicited check payments should be accompanied by the return of monies form.
The following provides additional detail information for sending a check for solicited repayments and sending a check along with the return of monies form for voluntary repayments:
1) When sending a check to satisfy demanded (i.e. solicited) over
A check can be mailed to Medicare. A complete copy of the demand letter should accompany the check so funds can be readily identified and applied. Please do not include an overpayment appeal request along with your check. All Appeal requests must be sent to the appropriate Appeal address. If the check is received after the 30 day time frame and interest is assessed, funds will be applied to interest first leaving a principal balance due open on the debt. Note that when sending in payment to Medicare in response to a demand letter, there is no form that you need to complete, and instead we ask that you include a copy of your demand letter/demand letter attachment when sending a check. If you are unable to send in a copy of your demand letter/attachment due to your checks being printed at a different location, please indicate in the memo area of your check the demand letter “letter number” which is found at the right hand upper corner of your demand letter.
2) When voluntarily (i.e. unsolicited) sending a check to repay a Medicare Overpayment.
If you would like to voluntarily return an overpayment to Medicare prior to a demand letter being issued, you can repay the debt by sending a check to Medicare. This option is best used for returning full claim paid amounts vs. partial claim paid amounts. For partial claim paid amount situations, it is recommended that you follow the appeals process, so that a demand letter for the correct amount can be issued to you. If you choose to return funds voluntarily, your check should be accompanied by the Return of Monies Form. For Part B, the Return of Monies Form is 8322. Note that these forms should not be used when returning demanded overpayments. When sending a voluntary overpayment to Medicare, the Return of Monies Form should be completed in its entirety noting all claims involved to ensure accurate claim history adjusting and posting of funds. The form and additional direction are available at novitas-solutions.com by reviewing the Medicare A/B Reference Manual, Chapter 24, Section 24.2.c.
NOTE: If Medicare Secondary Payment is involved, please be sure to enclose the other insurers Explanation of Benefits (EOB).
payments in response to a Novitas Solutions Inc. demand letter.
Reference from Novitas-soultion.com
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